People And Registration

Dancers And Students

Open Dancers / Students to add or edit dancers, guardians, and linked accounts.

Billable Accounts / Parents

Billable Accounts group who pays. Keep guardian emails accurate so payment links and invites work.

Open an account to see its tabs:

• Account Info: name, emails, phones, and billing address.
• Dancers: dancers on this account and how their billing is split.
• Billing: card on file, post tuition, and collect open balances.
• Credits, Family Login, and Notes.

Save A Card On File

1. Open the account and go to the Billing tab.
2. If it says No card on file, click Email Save-Card Link.
3. The family opens the link and saves their card on a secure Stripe page.

Split Tuition Between Payers

Use a billing split when two people (for example, two parents) each pay part of a dancer's tuition on their own card.

1. Make sure each payer has their own billable account with a card saved.
2. Open the account the dancer is listed under and go to the Dancers tab.
3. Click Actions next to the dancer, then Edit billing split.
4. Click Add payer and pick the other payer's account.
5. Enter each payer's Share %. Shares must total 100%.
6. Click Save. The Billing split column shows the shares (for example, 50% / 50%).

When you post tuition or fees, each payer is charged their share. Split households show Split · 50% in the tuition run preview.

Teachers / Assistants

Invite staff from Teachers / Assistants. Grant communications access only when that teacher should message families.

Registration Requests

When families register from your public studio page:

1. Open Registration Requests.
2. Review the Consent block on each request: it shows whether a parent or guardian confirmed, whether medical sharing was agreed, and when.
3. Approve or decline each request.
4. Confirm the dancer appears on the roster and is linked to the right billable account.

Teachers see a dancer’s emergency contacts and medical notes, but not the guardian email or home address on the dancer’s profile.